Question: Is there an AI-based tool that can help me coordinate meetings with clients, contractors, and team members from other departments?

If you want an AI-powered tool to help you manage meetings with clients, contractors and team members, Circleback is a good option. It can link to tools like Zoom, Google Meet, Microsoft Teams and Slack to create detailed notes, assign action items and transcribe conversations in more than 100 languages. Circleback's AI tools include automated note-taking, powerful automation and transcription, which can help teams communicate and get organized.

Another option is Avoma, an AI Meeting Assistant that handles the entire meeting process from start to finish. It can create scheduling and agenda templates, automatically record and transcribe meetings, let team members collaborate on notes, and generate notes and topics with AI. Avoma can link to other tools, and you can try it for 14 days for free, so it's a good option for remote teams that want to improve collaboration and data-driven decision making.

Also worth a look is Clearword, which offers real-time AI meeting assistance that links to Zoom, Google Meet and Microsoft Teams. It can automate notes, action items and follow-up tasks, creating a summary and exporting action items to tools like Notion and HubSpot. Clearword is good for teams that want meeting information organized and live productivity features.

If you're most concerned with scheduling, check out TEAMCAL AI. It can help you coordinate meetings involving multiple teams and stakeholders by automatically finding available time slots and avoiding scheduling conflicts. It can link to Zoom and Webex, and it can create AI-generated calendar events and customizable meeting links. It's designed to help you get more done and improve collaboration by automating the scheduling process.